Job Details

Administrative Assistant

PGS Worldwide is seeking an Administrative Assistant in Norfolk, Virginia for an approximately five-month onsite contract role supporting a leading aerospace & defense company. This position will provide comprehensive administrative support within a fast-paced program environment, helping maintain accurate records, coordinate communications, support project personnel, and ensure day-to-day administrative activities are completed accurately and on schedule.

Required Skills

• High school diploma or equivalent.
• 3+ years of administrative experience.
• Experience supporting a fast-paced environment with multiple priorities and deadlines.
• Advanced Microsoft Excel skills.
• Advanced Microsoft Outlook skills.
• Proficiency with Microsoft Word, PowerPoint, and SharePoint.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to effectively interact with project managers, schedulers, leadership, and other internal and external stakeholders.
• Strong attention to detail and accuracy.
• Ability to maintain accurate records, reports, and databases.
• Ability to appropriately handle confidential and sensitive information.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Ability to adapt to changing priorities and deadlines.

Preferred Skills

• Bachelor's degree in Business Administration, Communications, or a related field.

What You'll Do

• Provide day-to-day administrative support for program and project activities.
• Maintain accurate and up-to-date records, reports, files, and databases.
• Coordinate communications among internal, external, and corporate team members.
• Prepare and maintain administrative documentation and project materials.
• Support project managers, schedulers, superintendents, and other program stakeholders.
• Assist with organizing meetings, correspondence, presentations, and other administrative activities.
• Track assigned actions, deadlines, and administrative requirements.
• Use Excel, Outlook, SharePoint, Word, and PowerPoint to support program operations.
• Identify administrative issues and help develop process improvements.
• Maintain confidentiality when handling sensitive program and personnel information.
• Support ship-maintenance program activities and other assigned project requirements.

Work Schedule / Shift

• 100% onsite in Norfolk, Virginia.
• Monday–Friday.
• 7:15 AM–4:00 PM.
• No travel expected.

Pay

• $24.29 per hour.

Job ID: 7645

Military veterans and transitioning military members are encouraged to apply to all PGS Worldwide positions. All of our jobs are military-friendly, and we work with leaders in Aerospace who rely on your military expertise to support mission-critical programs nationwide. As a Veteran Founded company, we know that the military has given you the skills and training you need to succeed in positions like this, and we want to support your success in the civilian sector however we can. We thank you for your service and humbly offer our own in return by helping you take your career to the next level.