Job Details

POSITION TITLE

COORDINATOR I TRANSPORTATION

GENERAL DEFINITION AND CONDITIONS OF WORK

Plans, directs, coordinates, and oversees all functions related to the operation and maintenance of the division's transportation department. Responsibilities include the supervision of personnel, management of equipment, and oversight of transportation facilities. The primary objective is to ensure the safe, efficient, and cost-effective transportation of students to and from school on regularly scheduled routes, as well as to and from destinations within or outside the division for extracurricular, athletic, and other special trips.

While performing the duties of this position, the employee is regularly required to use hands to handle, operate, or feel objects, tools, or controls. The employee is also regularly required to stand, walk, and communicate by speaking and hearing. Occasionally, the employee may be required to sit; reach with hands and arms; climb or maintain balance; stoop, kneel, crouch, or crawl; and use the sense of smell. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. This position requires specific visual abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the essential functions of this position, the employee may occasionally be exposed to moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outdoor weather conditions, electrical hazards, and vibration. The work environment is typically characterized by a moderate to loud noise level.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with

• Regulatory Compliance: Ensures compliance with all applicable federal, state, and local laws, regulations, and School Board policies governing student transportation, including applicable requirements of the Virginia Department of Education and the Virginia Department of Motor Vehicles. Monitors transportation operations to maintain compliance with safety standards, driver qualifications, vehicle inspections, and required reporting.
• Budget Management: Assists in the development and administration of the transportation department budget, including monitoring expenditures and identifying cost-saving opportunities.
• Fleet Management: Oversees fleet maintenance schedules, vehicle replacement planning, inspections, and coordination with maintenance personnel to ensure vehicles remain safe and operational.
• Driver Recruitment and Retention: Supervises the recruitment, hiring, onboarding, training, evaluation, and retention of bus drivers, attendants, and transportation staff.
• Safety and Emergency Planning: Develops, implements, and monitors transportation and safety programs, accident prevention initiatives, emergency response procedures, and evacuation drills.
• Route Planning and Optimization: Oversees the development and evaluation of bus routes and schedules to maximize efficiency while maintaining student safety and service quality.
• Technology Oversight: Utilizes transportation management software, GPS systems, routing applications, and other technology to improve operational efficiency and reporting.
• Customer Service: Responds to and resolves concerns from parents, school administrators, and community members regarding transportation services in a professional and timely manner.
• Data and Reporting: Maintains accurate transportation records and prepares reports related to ridership, routing, accidents, vehicle utilization, and regulatory compliance.
• Collaboration: Works collaboratively with school administrators, maintenance personnel, public safety agencies, and other departments to coordinate transportation services and address operational needs.
• Inclement Weather Operations: Assists with decision-making and communication regarding transportation services during adverse weather emergency conditions.
• Performance Management: Establishes performance expectations, conducts employee evaluations, and provides coaching and professional development opportunities for transportation staff.
• Procurement: Assists with the specification, purchase, and disposal of buses, equipment, and transportation-related supplies.
• Perform related tasks as required..

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES

Must be knowledgeable of safety standards, laws, codes, rules, regulations, policies and procedures relating to pupil transportation.

EDUCATION AND EXPERIENCE

High school diploma or GED required; bachelor's degree in business administration, public administration, transportation management, education, or a related field preferred.

Preferred Experience: Minimum of five (5) years of progressively responsible experience in student transportation operations within an organization responsible for managing and maintaining a transportation fleet. Demonstrated knowledge of transportation operations, including route planning and scheduling, fleet maintenance, driver recruitment, training and supervision, accident investigation, inventory control, budgeting, purchasing, records management, and the development of vehicle and equipment specifications. Proven ability to establish and maintain effective working relationships with employees, school and division administrators, students, parents, contractors, and the public. Strong verbal, written, and interpersonal communication skills are required. Ability to interpret and apply federal, state, and local laws and regulations, safety standards, operating procedures, maintenance manuals, and School Board policies. Demonstrated ability to prepare reports, correspondence, budgets, and other administrative documents. Strong analytical skills with the ability to evaluate operational and financial data, develop and monitor budgets, perform mathematical calculations, and interpret statistical and performance metrics to support data-informed decision-making. Proven ability to identify and resolve complex operational challenges, exercise sound judgment, prioritize competing responsibilities, and make effective decisions in a fast-paced environment. Ability to interpret and implement written, oral, and electronic instructions, policies, procedures, and schedules.

SPECIAL REQUIREMENTS

Possession of a valid Virginia driver's license is required. Possession of, or the ability to obtain within a designated timeframe, a valid Virginia Commercial Driver's License (CDL) with all required endorsements for the operation of a school bus is preferred. Must possess, or be eligible to obtain, a Virginia School Bus Driver Certificate in accordance with applicable Virginia Department of Education and Virginia Department of Motor Vehicles requirements.

FLSA STATUS

Exempt

AA/EOE STATEMENT

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.