Job Details

Job description

Administrative Assistant - Admin MSC
________________________________________
About VersAbility Resources
VersAbility Resources is a nonprofit based in Hampton, Virginia, supporting people with disabilities through employment services, day programs, and residential community living. We partner with families, employers, and community organizations to help people live, work, and thrive.
________________________________________
Role Overview
VersAbility Resources is seeking a highly organized and detail-oriented Administrative Assistant to support operations within the Military Sealift Command (MSC) contract.
This role provides administrative, clerical, records management, and customer service support in a fast-paced government contract environment. The Administrative Assistant serves as a primary point of contact for the department and is responsible for maintaining accurate records, supporting compliance requirements, coordinating administrative activities, preparing reports and presentations, and ensuring efficient office operations. The ideal candidate is professional, adaptable, detail-oriented, and comfortable managing multiple priorities while handling sensitive and confidential information.
________________________________________
AbilityOne Program Commitment
VersAbility Resources participates in the AbilityOne Program, a federal initiative that creates employment opportunities for individuals with significant disabilities. In accordance with AbilityOne requirements, a minimum of 75% of direct labor hours on this contract are performed by individuals with qualified disabilities.
________________________________________
What You'll Do
• tProvide administrative and clerical support through correspondence management, scheduling, data entry, filing, and records management
• tServe as a primary point of contact by answering phones, responding to inquiries, and providing professional customer service
• tMaintain and update databases, spreadsheets, reports, records, and filing systems
• tPrepare reports, presentations, communications, and administrative documentation
• tCoordinate meetings, appointments, timelines, and departmental activities
• tConduct research and assist with special projects and administrative assignments
• tCollaborate with internal departments to support efficient workflow and operations
• tProcure and maintain office supplies and equipment within approved budgets
• tSupport compliance, confidentiality, and data security requirements
• tAssist with onboarding activities, workload coordination, and quality assurance reviews as assigned
• tFloat between locations and support administrative coverage as operational needs require
• tObtain and maintain access to military installations and work onsite during scheduled hours
• tPerform other duties as assigned
________________________________________
Qualifications
• tHigh school diploma or GED required, associate or bachelor's degree in business administration, Human Resources, Administrative Support, or a related field preferred
• tMinimum of two years of experience in an administrative, clerical, records management, or data entry role within a professional office environment
• tProficiency in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint
• tExperience maintaining records, databases, spreadsheets, and administrative documentation with a high degree of accuracy
• tStrong organizational, customer service, communication, and multitasking skills
• tAbility to handle confidential and sensitive information with professionalism and discretion
• tAbility to prioritize tasks, manage competing deadlines, and adapt to changing priorities in a fast-paced environment
• tExperience supporting compliance-driven, government, military, or regulated environments preferred
• tLeadership, team coordination, onboarding, or quality assurance experience preferred
• tFamiliarity with disability services is a plus
• tSelf- transportation required for travel between NBPL (Naval Base Point Loma) and NBSD (Naval Base San Diego) locations as needed
• tMust possess or be able to obtain and maintain a Secret Security Clearance (Please note we can facilitate this process but obtaining at minimum an Interim Secret Clearance is required before receiving a start date.)
• tValid Driver's License required for applicable work locations________________________________________
Work Environment & Physical Requirements
This position operates in a professional office environment supporting a government contract. The role requires frequent interaction with staff, leadership, and external stakeholders.
Work is primarily sedentary, with prolonged periods of sitting and computer use. Occasional standing, walking, and lifting (up to 10-20 lbs.) may be required.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
________________________________________
Schedule
This is a full-time position scheduled Monday through Friday from 6:00 AM to 2:30 PM (40 hours per week), offering a consistent daytime schedule. (40 hours per week). Occasional flexibility may be required based on operational needs.
________________________________________
Why Join Us
• tBe part of a mission-driven organization making a meaningful impact
• tGain experience supporting government contract operations
• tWork in a collaborative and professional team environment
• tOpportunities for growth and development
________________________________________
How to Apply
Apply online through VersAbility Resources' careers site. If you need assistance or reasonable accommodation during the application process, please email us at wehire@versability.org
________________________________________
Equal Employment Opportunity
VersAbility Resources is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic. We value diversity and encourage candidates of all backgrounds to apply.

About Versability Resources Inc

"VersAbility Resources - Serving People with Disabilities of All Ages - is a national nonprofit organization based in Hampton, Virginia, committed to empowering people with disabilities to live, work, and thrive as active members of our communities. Serving over 1,500 individuals and their families annually, VersAbility offers a comprehensive range of programs and services, including early childhood, residential, day support, workforce training, and diverse employment opportunities.VersAbility is committed to a drug-free workplace in line with the Drug-Free Workplace Act of 1988, ensuring a safe, productive environment. It also promotes equal opportunity for all, offering reasonable accommodations for individuals with disabilities to perform job duties. For assistance with applications, people can contact 757-896-6461.