Job Details
Office Assistant (Part-Time)
2026-01-18 City of Chesapeake Chesapeake,VA
Description:
Vocational/Educational Requirement: Requires high school diploma or GED / HSE .
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Are you detail oriented, service minded, and thrive in a professional public facing environment? The Office of the City Clerk is seeking a part-time Office Assistant who enjoys supporting leadership, serving the community, and keeping important processes running smoothly.
Key Responsibilities
- Provide courteous and professional customer service to citizens and visitors contacting or visiting the Office of the City Clerk and City Council.
- Receive, distribute, and process incoming mail and maintain calendars for the City Council Chamber and City Clerk Conference Room.
- Prepare approved City Council meeting minutes for City Clerk and Mayor signatures, affix the City Seal, scan documents into Laserfiche, and file signed minutes in permanent official binders.
- Coordinate catering services for City Council meetings, ensuring timely delivery and proper setup.
- Following training and certification, serve as the lead Passport Acceptance Agent.
- Meet with citizens in person to process passport applications in accordance with established policies and procedures.
- Answer calls related to passport services, determine appointment needs, schedule appointments, and clearly communicate required documentation.
- Monitor passport processing time updates and policy changes to ensure accurate information is provided to the public.
- Order passport forms, mailing supplies, and related materials as needed.
- Perform other related duties as assigned to support office operations.
Vocational/Educational Requirement: Requires high school diploma or GED / HSE .
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
Special Requirement(s): Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications