Job Details

Accounts Payable Specialist

Job no: 50000208
Work type: Part time
Location: Virginia Beach
Categories: Staff & Administration

The Accounts Payable Specialist will provide accounting services in the area of accounts payable and will review and process expense reports, cash advances, and travel requests. This role will ensure vouchers have proper account classifications, adequate supporting documentation, authorized approval, valid business purpose, and adherence to University policies.

Work Location: Virginia Beach, VA

Essential duties:

• Weekly maintenance of outstanding cash advance reconciliations
• Monthly audit of all corporate travel credit cards to ensure proper internal controls and compliance with policies and budgets
• Review all invoices, check requests, contracts, etc. for appropriate documentation and approval prior to payment as directed by AP Manager
• Process and match POs with invoices as needed
• Daily input of Accounts Payable vouchers by batches into computerized system; Scan, index, and route documents through imaging software to Accounts Payable Manager for review and approval
• Bi-weekly check run printing, matching, and distribution; Execution of direct deposit mail merge notifications. Obtain additional signatures (VP of Finance) as needed
• Ensure scanned vendor/travel files are accurate and updated
• Respond to all internal (faculty, staff, students) and external (vendors) inquiries
• Reconcile vendor statements, research and correct discrepancies as needed
• Disperse and collect W-9 information for vendors on a daily basis as needed
• Forward new ACH banking information for vendors, students, faculty and staff in the Banner system to AP Manager or AP Director for setup in Banner system

Qualifications:

• Education: Associate's degree in Accounting; Bachelor's preferred. Significant bookkeeping or A/P related experience can substitute for a degree
• Prerequisite: minimum of two years accounting experience in the areas outlined in this position description if coupled with a degree; additional experience required if in lieu of a degree
• Training Skills: Accounting; proficient in Microsoft Excel and Word; 10 key calculator by touch, and computer systems experience

Candidates must have:

• Ability to work with minimal supervision; proceed on his/her own initiative
• Organized, detailed oriented
• Good problem-solving skills
• Ability to prioritize multiple tasks
• Work well under pressure in fast-paced, high volume environment with emphasis on accuracy and timeliness
• Communicate well with others
• Commitment to Regent's core values of Excellence, Innovation, and Integrity

Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

Benefits

None

Advertised: 18 Nov 2025 Eastern Standard Time
Applications close: 18 May 2026 Eastern Daylight Time

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