Job Details

Salary: $12.41 - $19.00 Hourly
Location : Yorktown, VA
Job Type: Work-as-Required
Job Number: AT(W)(CA)-2025
Department: County Administration
Division: CA-ADMINISTRATION
Opening Date: 09/12/2025
Closing Date: Continuous

Description

Responsible for coordinating, performing, and maintaining administrative support activities for the Office of County Administration. Prepares routine correspondence, compiles information for reports, and maintains files for a variety of records. Must exercise independent judgment and initiative in completing assignments, and must maintain confidentiality at all times. Supports the Assistant to the County Administrator/Deputy Clerk and Senior Administrative Coordinator with the preparation and maintenance of the Board's agenda and minutes on the County website. Interacts regularly with the public, providing information, and either responding to inquiries and complaints, or forwarding them to appropriate person, if necessary. Work is performed under regular supervision.
Minimum Qualifications

Graduation from high school supplemented by course work in secretarial science or business practices, and 3 years of experience in administrative or clerical work, including experience in office management; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
Supplemental Information

Answers telephone and greets public officials, Department Directors, other staff members, and citizens; screens calls and visitors and responds to a variety of routine inquiries or directs inquiries to appropriate personnel; takes and distributes messages.

Updates databases and websites of membership listings for various boards, commissions, and committees appointed by the Board of Supervisors, as well as Board Bank applications.

Prepares adopted ordinances and resolutions for Deputy Clerk's signature after Board of Supervisors' meetings including formatting, photocopying, distributing, and filing after the signature is obtained.

Establishes and maintains a variety of records and files for County Administration and the Board of Supervisors using Laserfiche archiving software.

Prepares presentation resolutions and proclamations; compiles, composes, and prepares various documents requiring a variety of different software formats; assumes responsibility for the correctness of spelling, punctuation, format, and grammar.

Maintains budget records for County Administration and the Board of Supervisors, preparing required purchase requisitions and requests for payments, ensuring proper budget codes are used and line item balances are adequate for purchases/expenditures.
Physical Demands

Must be physically able to operate a variety of automated office machines which include a typewriter, calculator, copier, facsimile machine, etc. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.
There are no benefits associated with this position.
01

Which best describes your level of education?

• No Diploma/GED
• High School/GED
• Some College or Training School
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02

List the major field of study in which you received your degree and the type of degree received. If you do not have a degree, list the number of semester hours completed at the time of your application. If this does not apply to your level of education, type "N/A".
03

How many years of experience do you have in executive-level administrative work?

• None
• Less than 2 years
• 2 to 4 years
• 5 years or more

04

Do you have experience preparing and distributing agendas and other correspondence for Boards, Commissions, Committees, or other groups?

• Yes
• No

05

Do you have experience taking, transcribing, and distributing minutes from Board, Commission, Committee, or other types of meetings?

• Yes
• No

06

Which of the following best describes your experience answering client, customer or constituent questions and/or problems over the phone?

• No experience
• Some experience
• Experienced
• Expert

07

Which of the following describes your professional level experience composing and preparing correspondence?

• No experience
• Some experience
• Experienced
• Expert

08

Which of the following best describes your level of proficiency with Microsoft Word?

• None
• Beginner
• Intermediate
• Advanced

09

Which of the following best describes your level of proficiency with Microsoft PowerPoint?

• None
• Beginner
• Intermediate
• Advanced

10

Which of the following best describes your level of proficiency with Microsoft Excel?

• None
• Beginner
• Intermediate
• Advanced

11

Do you have a valid driver's license from the Commonwealth of Virginia?

• Yes
• No

12

If selected for this position, you may be required to attend monthly meetings that occur after normal business hours. Are you able to comply with this provision?

• Yes
• No

13

Are you a current York County government employee? (This does not include the employment with the Offices of General District Court, York-Poquoson Social Services, Colonial Behavioral Health, or York County Schools)

• Yes
• No

Required Question