Job Details

Classified - Position - Clerical Support

Job Number 370#######

Start Date

Open Date 06/10/2025

Closing Date

The HR Assistant II helps with the implementation of services, policies, and programs aimed at maintaining a safe, positive environment throughout the SECEP organization. Assists in recruitment efforts and regularly conducts New Hire Orientation and various program orientations. The HR Assistant must be reliable, detail oriented, and should accurately follow instructions with the ability to multi-task and adapt in a fast-paced environment.

Nature of Position

• Screens visitors, assisting them and responding to inquiries as required; answers telephone and responds to routine inquiries; screens incoming calls or refers caller to the appropriate person.
• Assists in supporting the initiation of advertising positions via various media
• Assists human resources staff in conducting recruiting functions, including attending those functions when
• Prints and prepares applications for review.
• Schedules applicants for interviews, meetings, and trainings.
• Maintains an electronic file on all employees, which consists of preparing the paperwork pertaining to employees and applicants.
• Assists in the process of all personnel action reports for the signatures of the proper approvers.
• Inputs all initial employment data into MUNIS as
• Ensures prospective employees undergo a complete background check, including initiating fingerprint paperwork and back-up screening, which will be forwarded to reviewing agencies.
• Ensures social services paperwork is initiated and forwarded to reviewing
• Monitors, prints, and files the 45-day and 90-day appraisals for newly hired classified staff.
• Monitors, prints, and files interim and summative appraisals for classified and professional staff.
• Prepares and files personnel records in the proper location (electronic/physical records).
• Manages the electronic document system to ensure the accuracy of scanned
• Manages tuition reimbursement.
• Manages communication regarding and the maintenance of worker's compensation documentation.
• Plans for and conducts new employee orientation by ensuring employee packages are prepared, including assisting with new employee orientation as requested.
• Utilizes a variety of office equipment, including information system/computer technology, to carry out human resources essential functions, including filing data, updating computer files, and purging files.
• Assists in maintaining the supervisor's or other administrator's schedule, appointments, meetings,
• Serves as a backup support for the Human Resource Information and Technology Assistant.
• Performs other duties as required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• 2 years of experience as an HR Assistant (preferred).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.

Reports To Director of Human Resources

Job Posting Link www.secep.net

Salary Range: From/To
$21.02 to $34.01 per hour

Start Date TBD

Technology Literacy Spreadsheets, Word, Databases, Internet Browsers, PowerPoint, Publisher, Excel, Windows ?

Clerical/Secretarial Skills Copy Machine, Data Entry, Filing, Receptionist, Payroll, Transcription, Fax, Multi-line Phone, Typing, Bookkeeping