Job Details

Salary : $31,974.00 - $57,552.00 Annually
Location : Hampton, VA
Job Type: Full-Time Permanent
Job Number: 08062
Department: City Sheriff - Jail
Opening Date: 06/18/2025
FLSA: Non-Exempt

Function
Inmate Records Personnel ensures that all appropriate and necessary documents relating to the inmate's incarceration are maintained. Performs duties under the direct supervision of the Deputy of Inmate Services and is accountable for use of delegated authority to make decisions necessary to effectively execute their responsibilities. Pursuant to §15.2-1603 of the Code of Virginia incumbent is appointed at-will and serves at the pleasure of the Sheriff.

Examples of Work

• Demonstrates positive attitude and progressive actions through the display of professionalism, courtesy and appropriate tact and discretion in all interactions with other employees and with the public
• Responsible for maintaining accurate files on inmates housed in the facility
• Conducts VCIN/NCIC and other local warrant checks for releases
• Data entry for LIDS (state reimbursements)
• Updates court and other pertinent information in the Jail Management System
• Prepares daily reports (Sheriff's Briefing)
• Answers correspondences
• Prepares court papers
• Computes local time
• Submits state time
• Determines good time and loss of good time
• Prepares files to authorize releases of inmates
• Prepares file for inmates being transferred to another facility
• Maintains an inmate keep separate list
• Reviews incident and disciplinary hearing reports
• Responsible for preparing required reports relating to inmates.
• Responsible for the timely transfer of inmates into the state system and/or their parole from the system as required.
• Responsible for maintaining statistics relating to inmates
• Responsible for performing any other tasks as required
• Reviews all incident reports and supplements to assure proper titling, accurate narratives, proper follow-up
• Conducts monthly audits of all incident reports and submitting the results to the Commander of Corrections
• Conducting monthly audits of grievances and submitting a report to the Commander of Corrections
• Prepares quarterly reports on the use of force and submit a report to the Commander of Corrections and/or Commander of Court Services
• Be dependable and meet acceptable attendance requirements at all times
• Protects confidential information by preventing unauthorized release, both verbal and/or writing
• Disseminates information as it is given by the Department's Administration

Qualifications

• Ability to communicate effectively verbally and in writing
• Detail oriented and possess a professional attitude
• General knowledge of the theories and principles of individual behavior
• General knowledge of the goals, functions and structures of the criminal justice system
• General knowledge of the principals, practices and procedures of modern penology and criminology
• General knowledge of the laws applicable to incarcerated persons.
• General knowledge of federal jail legislation and the development of related grant administration.
• Ability to conduct effective interviews
• Ability to establish and maintain effective working relationships with Federal, State, and City officials, facility employees, community groups and the general public
• Knowledge of use of force techniques and ability to use force when applicable (Deputies only)
• Appropriate use of firearms and other facility issued or approved equipment (Deputies only)
• Ability to skillfully and safely use firearms and other facility issued or approved equipment (Deputies only)
• Ability to read and comprehend laws, ordinances and orders
• Maintain composure under adverse conditions such as public harassment, critical injuries, and death
• Establish and maintain effective working relationships with other employees, officials and citizens from a variety of racial, ethnic and economic backgrounds
• Present evidence in court effectively; skillful in observation and remembering details
• Ability to organize and review the work of subordinates
• Interpret and explain policies and procedures
• Act rationally and calm under stressful situations
• Utilize good public relations skills
• Use good leadership skills
• Prioritize tasks
• Properly operate authorized city vehicles and equipment
• Analyze situations quickly and objectively and determine proper cause of action
• Understand legal rights of inmates, maintain inmate's safety and security
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Performs life-saving and rescue procedures
• Makes sound decisions
• Gives and follows commands, following through when needed

EDUCATION AND EXPERIENCE

High School diploma or GED certificate. A combination of business/computer courses and criminal justice courses and/or professional experience in record keeping is essential.

PHYSICAL AND DEXTERITY REQUIREMENTS

Must have the capability to hear, speak and see to communicate with the general public.

Features
All Employees are expected to follow all Federal, State and local laws; effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the expectations of the Hampton Sheriff's Office. Employees are also expected to lead by example and demonstrate the highest level of ethics.

ADDITIONAL REQUIREMENTS

to complete the required Authorization for Release of Information form.
Benefits Overview
This is a summary of benefits associated with permanent, full-time positions. Benefits associated with other positions can be found with specific job listings. Benefits begin on the 1st of the month following one full calendar month of employment in the following benefit plans:

• Sentara Health Medical Insurance
• OptumRx
• Delta Dental Insurance
• Anthem Blue View Vision
• FSA Reimbursement accounts

• Standard: Accident and Critical Illness
• Trust Mark Universal Life Insurance
• Legal Resources Plan
• Mission Square: 457 / Roth IRS / Roth 457 (b) IRA

• Employees begin accruing annual and sick leave immediately.
• Other forms of leave include:
  • Maternity Leave
  • Parental Bonding Leave
  • Care for Sick Parent Leave
  • Birthday Leave
  • Personal day (available every quarter)

The eleven paid holidays each year include:

• New Year's Day
• Martin Luther King, Jr. Day
• President's Day
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans' Day
• Thanksgiving Day
• Christmas Day
• Employee's birthday
• A tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation. An after-tax retirement plan, Roth IRA, is offered through the ICMA Retirement Corporation (1-800-###-####). For more information, see the
• Group life insurance is offered through the VRS and the carrier is the Minnesota Life Insurance Company.
  
  Tax deferred retirement plan 457 is offered through the ICMA Retirement Corporation (1-800-###-####). For more information, see the
• Training and Career Development: The Employee Education Assistance Program (EEAP) encourages employee development through (1) educational programs leading to a degree, (2) skilled craft or trade training leading to a certificate or license and (3) coursework to renew and update skills. Eligibility criteria apply. In addition, the City offers training opportunities in technological, leadership, supervisory, and other areas of government/business knowledge and skill development.
• Medical/Dental and Dependent Care Reimbursement Accounts are offered on a pre-tax basis in order to reduce the amount of tax the employee pays.
• The Employee Assistance Program (EAP) is confidential and personal counseling service for the employee and their immediate family (757-###-####, 1-800-###-#### or
• Direct deposit into most banks is a convenient finance feature.
  
  Savings bonds are available to the City's workforce.
• Employees are covered for Workers' Compensation where appropriate.